Zoho Projects Comprehensive Review

Last updated on 

March 30, 2022

by

The VA Reviewer

With over 200,000 clients globally, Zoho Projects is a popular cloud-based project management software. It enables you to plan and execute your tasks flawlessly. 

Zoho Projects allow you to assign tasks quickly, interact efficiently with your team and customers, stay updated on all projects, get comprehensive progress reports and deliver projects on time. 

Zoho Projects has many customization options and features, including Gantt Charts, blueprints, and timesheets, and is an advanced project management solution for all businesses and sectors. It is also one of the most integrated project management systems possible, with a wide variety of internal and third-party connections. 

Zoho Projects Homepage

Brief Background About Zoho Projects

Zoho Corporation is an Indian multinational technology firm that has developed tools and software that cater to office productivity needs. The company is more renowned for its Zoho online Office Suite. 

The company was established by Sridhar Vembu and Tony Thomas in 1996 and currently operates in 7 offices in Chennai in Tamil Nadu in India, and Pleasanton, California. 

The business was previously known as AdventNet, Inc. from 1996 until 2009. In 2001, AdventNet extended its operations to Japan. In 2005, Zoho CRM was published, followed by Projects, Creator, and Sheet releases in 2006. 

With the introduction of the Zoho Docs and Zoho Meeting in 2007, Zoho expanded its collaborative tools. 

In 2008, the business introduced invoicing and mail apps, reaching 1 million users by August 2008. In 2009, following its online office suite, the company was renamed Zoho Corporation. 

The business is still private. Zoho introduced Zoho One in 2017, a full range of over 40 apps. In January 2020, Zoho surpassed more than 50 million clients. 

In July 2021, they introduced Zoho contracts — the company’s contract lifecycle management (CLM). This launch achieved a new milestone in their quest to provide complementary software solutions that operate wholly in a cloud environment. 

The CLM is Zoho’s first service under its new area, which is legal. Zoho’s legal software fits perfectly with its existing services, such as sales and marketing, finance, and human resources.

Zoho Contracts is a complete contract management software that simplifies the whole contract life cycle and enhances efficiency in all areas.

How Zoho Projects Work

How Zoho Projects Work

Zoho Projects feature integrated Gantt diagrams showing milestones and functions of a project or assignment. Each milestone has color coding, and a drag-and-drop interface may modify timetables. You may also print or export Gantt charts as a PDF. 

Another aspect of collaboration is Project Chat, an integrated chat room. Users may talk either alone or in a group. There is no restriction on the number of users in a chat room. 

The Project Pages feature also functions as an intranet system for a business or company. It may serve as a repository of project-relevant information and files. Project Pages is also compatible with various file types, including pictures, music, video, and charts. 

Zoho Projects also provides time tracking capabilities via the Timesheet function. With this function, users record the time spent on a job using an integrated timer. 

They may also monitor time by project or task and record checked and unchecked hours. You may export timesheets into Excel, PDF, or CSV and send them to payrolls, managers, or customers. Managers may also generate customer invoices using the integrated Zoho Invoice service. 

Zoho Projects interacts with Zoho Reports providing business intelligence capabilities for those wishing to analyze and report project data. Users may create reports, dashboards, or 50 basic templates using a Drag & Drop Interface. Users may send messages, export, print, or even integrate reports into blogs and web pages. 

Features

Premium – The Premium plan includes the features of the Free Plan, plus the following:

  • 100 GB file attachments
  • Unlimited projects
  • Up to 20 templates
  • Subtasks and reminders
  • Task duration in hours
  • Task automation with Blueprint
  • Project resource allocation
  • Planned versus actual data
  • Time tracking
  • Budget tracking
  • Customizable business hours
  • Business rules and automation for issues
  • Task rollup

Enterprise – The Enterprise plan includes the following features:

  • 120 GB file attachments
  • The ability to create up to 30 project templates
  • The ability to complete custom fields for projects and tasks
  • Custom roles and profiles
  • Global Gantt charts
  • Global resource allocation
  • Global planned versus actual data
  • Inter-project dependencies
  • Service level agreements (SLAs) for issue module
  • Personalized web domains
  • Portfolio dashboards
  • Critical paths
  • Baseline
  • Custom user groups
How Zoho Projects Work

Pricing

Zoho Projects provides a very affordable price considering all the products included in the platform. You may use the program for FREE for up to two projects and five team members. 

This offer makes Zoho a highly appealing platform for small companies and beginners who want to squeeze value out of every cent. It can also appeal to those who want to test the look feel of the software before jumping into a full subscription.

Plans for up to ten users and ten projects start at $25 per month (or $249 per year). It also enables the time tracking functions and provides up to 5 GB of attachment to the chat system. 

The most outstanding features of Zoho Projects need a monthly express plan of $49. You receive Gantt charts for every project, recurring tasks, and Zoho Accounting & Books integration at this level.

When you require customized capabilities, such as task dependencies or a particular business area, Zoho Projects additionally provides a monthly premium scheme or an enterprise plan (custom pricing).

Pros 

  • Outstanding value 
  • Usually simple to configure and browse 
  • Various methods of communicating via the app 
  • Many choices for configuration 
  • Robust tools for time tracking 
  • Multiple ways to view the same data
  • Comprehensive task modeling
  • Many options to customize

Cons

  • No premade templates 
  • Unusual view of resource management
  • No subtasks 
  • No offline access
  • Basic commenting system

Other Alternatives 

Zoho is a popular project management and CRM software that has been in the market for years now. Whether it be multi-channel communication, numerous tasks, CRM insights – Zoho provides a range of capabilities that may quickly meet the requirements of big and small companies. 

Others often seek factors like flexibility, usability, interaction with third parties when they hunt for a complete and efficient tool for their company. If you believe Zoho does not fulfill your expectations, several Zoho alternatives are worth considering. 

ProofHub, like Zoho, is an all-in-one project and collaboration platform that makes it one of Zoho’s most refined rivals. Project management, development, marketing, and other professional teams utilize it to improve their company.

In addition, Scoro is a fantastic alternative to Zoho since it offers a full range of tools to manage a company effectively. It’s one location for all you need to know, from projects to teamwork, reporting, time tracking, and budgeting.

You can also check the following:

Overall Review

Teams may use project management software to spend tens of thousands of dollars each year. However, you don’t spend too much on getting the finest project management software for a small team since Zoho Projects is an excellent choice and downright cheap, even for the most bootstrapped companies. 

Zoho Projects is an intelligent project management software with various communication features for teams, project timekeeping, and issue tracking. The platform is especially appealing for small groups and entrepreneurs since it provides a free plan for up to five members and extremely low-priced subscription options. 

While Zoho Projects falls somewhat beyond the task view elements such as Gantt charts and Kanba, it is straightforward to utilize the rest of the software environment. The connection with the Zoho and Google App ecosystems is also a significant advantage.

Zoho Projects offers a broad range of efficient features, but not everything under the sun. Overall, Zoho Projects provides a great deal of value for a low price, making it a project management choice winner for small and developing companies.

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